AI Docket Scanning: Same-Day Cost Capture, Even When It's on Paper
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Docketbook
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At Docketbook, we're driven by one goal: transforming purchase-to-pay in construction by digitising the Purchase, Prove, Pay cycle that sits at the heart of every project. It's the commercial backbone that determines whether costs are visible today or discovered next month, and whether a claim moves smoothly or stalls in review.
We've worked with suppliers of every shape and size to make that shift, and one thing has become clear: not everyone gets there at the same pace. Some suppliers digitise on day one. Others are still handing over a paper docket. Until now, that's meant a gap in the record. A cost that happened today but wasn't captured until someone chased it down and typed it in.
Enter AI docket scanning.
What It Does
Our newest feature closes that gap without asking your supply chain to change how they work. When a paper docket arrives on site, a supervisor takes a photo, assigns it to the relevant order, and lets AI do the heavy lifting.
- Snap it. The supervisor photographs the paper docket as it's handed over.
- Assign it. The docket is matched to the correct order.
- Check it. AI extracts the details - the supervisor simply reviews the result.
- Save and send. Once confirmed, the docket is saved and passed to the next person in the approval chain, just like any other docket in Docketbook.
No new habits for site teams. No waiting for someone to key it in back at the office. The cost is captured, coded and in the system on the day it happened.
Here's Where the Magic Happens
Capturing the docket is only half the story. The moment it's scanned, it's ready to be consumed by your ERP - and it's shared straight back to the supplier as a digital docket.
That matters more than it might sound. It means the supplier can now include that docket in their claim with confidence, because the record you both hold is identical. The integrity of your purchase-to-pay cycle, and the productivity data that depends on it, stays intact, whether the docket started life on paper or in an app.
From Paper to Fully Digital
We've seen this pattern play out across our network time and again: once a supplier experiences how much easier a digital docket makes their invoicing, the next step is an easy one. Instead of handing over paper and waiting for it to be scanned, they simply start creating the docket themselves, straight from the app. Job done. For them, and for you.
AI docket scanning isn't just a feature. It's a bridge. It gives every supplier in your supply chain a way in, on their own timeline, without ever leaving a gap in your cost data while they get there.
Available Now
We're rolling out AI docket scanning to selected head contractors starting today. If you'd like to get on board, contact your account manager or reach out to our sales team at sales@docketbook.com.au.
