In the civil construction industry, docket books are a critical part of everyday operations. From recording deliveries to tracking work completed, dockets form a vital part of the business documentation process.
This article discusses the options you have for docket management - you can keep persevering with paper dockets for docket management and proof-of-work, or make the switch to digital dockets.
What is a docket book?
A docket book is an old fashioned tool that allows workers to manually record important job information. It typically includes fields for contact details, job descriptions, quantities, and signatures, helping to document essential project processes.
We called our software 'Docketbook' in a homage to the old docket books of yesterday - but indeed our platform is much more useful than a manual printed book of dockets. Its a complete financial management system - taking every job seamlessly from the order stage, to dockets, through to invoicing, in a seamless, error-less way.
Why businesses rely on paper docket books
Businesses such as construction supply companies, contractors and labour hire companies use docket books to capture delivery records, job completion details, and services rendered. It creates a written record that can later be used to create an invoice or verify completed work.
in 2025, businesses rely on old-fashioned docket books from a point of habit - and because the manual systems are entrenched on both sides of the transaction. However, many companies throughout the construction value chain are making the switch to digital docket management platforms, to reduce errors, increase speed of reconciliation and to improve general jobsite productivity.
Traditional paper docket books: a traditional solution
Paper docket books have been a staple of the construction industry for decades. In theory, these printed documents are easy to fill out onsite and offer a tangible form of record keeping.
Advantages of paper dockets
Paper dockets are familiar to most workers, do not require technology to use, and can be quickly completed and handed over. Duplicate copies ensure that both the sender and receiver have a record of the service or delivery. The biggest advantage of these dockets, however, is simply that they are the standard and that everyone uses them.
Disadvantages of paper dockets
However, paper dockets come with massive downsides. Their 'tangibility' means they are easily lost or damaged, can contain errors due to poor handwriting, and require manual processes for storage, tracking, and billing, which can be time consuming. They often don't reconcile to their orders, or invoices, and require manual data entry, checking and re-issuing.
The evolution to digital dockets
As technology advances, more construction companies are moving their projects from traditional docket books to digital dockets. This shift aims to solve many of the issues associated with paper systems.
There is a growing number of head contractors and subcontractors using digital docket systems - which networks the industry together better. The more people sending and receiving digital dockets, the greater usefulness these systems have in streamlining construction administration for everyone.
What are digital dockets?
Digital dockets allow construction teams to create and manage dockets electronically. Using a smartphone, tablet, or computer, users can fill out, submit, and store dockets without the need for physical paperwork. Behind the simple digital docket, exists large systems of software that manage the information in the dockets - and syncs that information to other construction documentation, including orders and invoices.
Benefits of digital docket systems
With digital dockets, businesses can access real-time project information, reduce errors, streamline processes, and improve cash flow by speeding up the invoice cycle. Customers receive accurate and immediate records, enhancing service quality.
Saving time with digital delivery processes
Digital dockets significantly speed up the delivery recording process. Workers can quickly complete and send documents to the office without returning in person, saving both time and money. This flows on to quicker administrative review, reconciliation, invoicing and ultimately, faster construction payments.
Improving accuracy and reducing duplicate handling
Manual duplicate handling in paper dockets often introduces errors. Digital systems eliminate these mistakes by automatically ensuring that all necessary information, including contact details and job specifics, is captured correctly. These systems also ensure that all the paperwork aligns and can be reconciled instantly. This decreases the likelihood that contractors will reject invoice submissions.
Enhanced security and record keeping
Digital dockets are stored securely within a system, reducing the risk of loss or damage. Teams have access to historical job records at any time, making audits and reporting far easier.
Handling change orders with digital flexibility
In civil construction, change orders are common. Digital systems allow for quick updates and adjustments, ensuring that project data reflects the most current information without needing to print and distribute new forms.
Enhanced customer experience with digital dockets
Customers appreciate the speed and clarity of receiving digital copies of dockets. It strengthens trust, reduces disputes, and ensures better communication of services provided.
Docketbook: your partner in digital transformation
Docketbook offers a simple, scalable digital docket solution that empowers businesses to manage records more efficiently. With a platform designed for the civil construction sector, it replaces manual processes with smart, real-time tools.
How Docketbook helps streamline projects
Using Docketbook, teams can streamline projects by improving resource management, reducing paperwork, and speeding up billing cycles. The result is faster job completion, better profitability, and happier clients on both sides of the transaction.
Managing delivery and service dockets effortlessly
Whether you need to record a delivery, completed services, or changes to a job, Docketbook provides a seamless digital experience from the field to the office.
Creating invoices faster with real-time data
Having immediate access to completed dockets allows businesses to generate accurate invoices quickly. This improves cash flow and reduces delays in being paid for work performed.
Connecting teams, suppliers, and customers
A digital system like Docketbook fosters better communication between teams, suppliers, and customers by ensuring everyone is working with the same up-to-date information.
Reducing risk and boosting financial health
Accurate project records, easily accessible job information, and immediate docket submission help businesses reduce risk, avoid costly disputes, and maintain strong financial health.
Why moving away from paper dockets makes sense
While traditional docket books have served the industry well, the demands of modern construction call for faster, more efficient solutions. Transitioning to digital reduces administrative burdens, improves service quality, and enhances operational efficiency.
Factors to consider when choosing a docket system
When choosing between paper and digital, consider your company's size, number of jobs managed daily, level of customer interaction, and need for real-time project updates.
Australia’s move towards digital construction solutions
Across Australia, construction businesses are embracing digital systems to stay competitive. Digital dockets are becoming a standard part of modern construction workflows.
Docketbook is the future of construction dockets
Docketbook offers a digital alternative that improves accuracy, speeds up billing, enhances service quality, and strengthens business processes. If you are looking to move away from traditional docket books, Docketbook is the smart choice for modern construction businesses.
