In the construction industry, managing dockets efficiently is crucial for streamlining operations and ensuring timely payments for everyone in the supply chain. Docketbook, a leading construction docket management software, provides a comprehensive solution for capturing, verifying, and processing dockets digitally. This guide explores the various functionalities of construction docket management software, particularly focusing on Docketbook, and addresses frequently asked questions to help you understand its benefits and applications. By leveraging such tools, construction project management can significantly improve efficiency and effectiveness, enhancing the decision-making process with accessible and real-time data.
Construction docket management software is designed to digitise and streamline the process of creating, managing, and verifying dockets in construction projects. Dockets are documents used to record the delivery and usage of materials, equipment, and labour on a construction site. Efficient docket management helps construction companies maintain accurate records, reduce paperwork, and ensure timely payments. Real-time visibility is crucial in tracking financial performance, project progress, and costs, enabling teams to stay informed, make timely decisions, and enhance overall collaboration.
Docketbook goes beyond docket management software - and involves the three-way matching of orders, dockets and invoices in one system.
One of the most compelling features of Docketbook is that many of the largest Tier 1 contractors in Australia, such as Laing O’Rourke, BMD, Fulton Hogan and Adbri are using Docketbook to reconcile dockets at an enterprise level, which means seamless data and document flow between suppliers and head contractors on Australia’s largest projects.
Digital Docket Creation: Capture and create dockets digitally using mobile devices, allowing managers to approve invoices from anywhere and at any time, thus streamlining the accounts payable process.
Real-Time Data Access: Access and update docket information in real-time, ensuring accuracy and transparency.
Three-Way Matching: Match dockets with purchase orders and invoices to verify and approve payments.
Cloud-Based Storage: Store dockets securely in the cloud, making them accessible from anywhere.
Integration Capabilities: Integrate with other construction management and invoicing systems for seamless data flow.
Project Performance: Manage construction project performance by leveraging digital solutions that provide real-time insights into field progress, costs, and resources, minimising errors and enhancing decision-making.
Plant Hire Dockets: Dockets that are produced by the hiring of an asset (which we called 'resource') and paid on a time basis of work conducted on a job site. Our plant hire dockets are suitable for wet hire and dry hire
Labour Hire: Dockets suitable for labour hire arrangements where you can assign team members, track time worked and ensure billing accuracy.
Survey & Other Services: Capture information from the field for service providers providing a range of services to the construction industry.
Docketbook offers a robust platform for managing construction dockets from purchase to payment. Its key functionalities for head contractors include providing early warning signals when projects deviate from their planned course, reducing financial risk for finance managers. On the supplier side, it's primary benefit is to speed up the process of getting paid and reduce friction in the administration process.
Docketbook ensures that everyone is on the same page before work starts by allowing users to share purchase orders with customers or suppliers. This feature helps confirm items, quantities, rates, and codes, providing structure and streamlining the process for field staff creating dockets.
With Docketbook, field staff can capture proof of work using easy-to-use mobile apps. Users simply enter in the docket information and send to the project or site manager for approval. Dockets can be approved with a digital signature or through a workflow that crosses company boundaries. This feature ensures that all work is documented accurately and is instantly accessible to everyone who needs to see it.
Docketbook connects orders, dockets, and invoices in a neatly packaged, three-way matched, verified invoice. This invoice can be created almost instantly after the work has been completed. This streamlines the approval process and eliminates disputes, ensuring faster payments for you and your suppliers and a greater speed of invoice processing.
Docketbook invites your supply chain to join you on the platform, sharing the benefits of digital transformation. This collaboration enhances communication and workflow, making it easier to manage and verify transactions with all the suppliers that work on disparate projects.
Efficiency: Eliminate manual data entry and reduce paperwork, speeding up information flow.
Accuracy: Ensure billing accuracy by matching dockets with purchase orders and invoices.
Visibility: Gain real-time insights into field operations with up-to-date docket information.
Streamlined Processes: Improve project management with seamless integration and real-time data access.
Cost Management: Installing Docketbook in your business can greatly reduce your costs in administration management in your accounts receivable teams. In fact, most customers who use Docketbook can save roughly $7 a docket on administration once Docketbook is applied to their business.
Project Performance: Manage construction project performance by leveraging digital solutions that provide real-time insights into field progress, costs, and resources.
Construction docket management software, particularly Docketbook, plays a crucial role in streamlining operations and ensuring the accuracy of records in construction projects. By digitising dockets and integrating them with purchase orders and invoices, Docketbook enhances efficiency, reduces disputes, and ensures timely payments. Whether you are managing small to medium-sized projects or large enterprise-level operations, Docketbook offers a comprehensive solution to meet your unique needs. Embrace the future of construction management with Docketbook and transform how you handle your construction documentation.
For more information or to book a demo, visit Docketbook.
Construction document management software helps store, manage, and share construction documents digitally. It ensures version control, secure sharing, and easy access to documents, enhancing collaboration and efficiency. Docketbook is an example of construction document management software, and deals specifically with the proof-of-work dockets created on job sites everyday that form the basis of the invoicing and payments activities of head contractors and their suppliers.
A docket in construction is a document used to record the delivery and usage of materials, equipment, and labour on a construction site. It serves as a receipt and helps track costs, verify invoices, and maintain accurate records. Prior to Docketbook, dockets in construction were created in paper - which came with a range of issues and headaches. Dockets are now created by a mobile device and are handled digitally, in companies using Docketbook.
When choosing construction management software, consider the following factors:
Functionality: Ensure the software offers the features you need for project management, docket management, and integration capabilities.
Ease of Use: The software should have an intuitive interface and be easy for your team to use.
Scalability: Choose software that can grow with your business and handle multiple projects.
Cost: Consider the pricing model and ensure it fits within your budget.
Support and Training: Ensure the software provider offers adequate support and training resources.
Construction Docket Management Software, like Docketbook, is specialized for managing construction dockets, ensuring that materials, labour, and equipment usage are accurately recorded and verified against purchase orders and invoices. It streamlines the entire purchase-to-pay process, enhancing efficiency and reducing disputes.
In contrast, Document Management Software (DMS) focuses on organizing and storing various documents such as spreadsheets, PDFs, and contracts. While a DMS handles general document management, Docketbook is tailored for the specific needs of the construction industry, offering real-time visibility and integration capabilities to improve project management and financial control.